Record handling
| Topic | What to confirm | Who owns it |
|---|---|---|
| What to include | The facility’s list | The receiving hospital |
| Translation | Language and whether they asked | A named translator, if quoted |
| First email to DragonTrail | No full chart | You |
| Spare copy | Companion and a person at home | You |
Organize what the receiving facility asked for. Do not email a full chart to a travel desk as the first step.
Which records should we organize, and where should we not send them?
Typical packs include a medication list with generic names, allergies, recent discharge summaries, and imaging together with the written report rather than a disc alone. Pathology, if they asked, belongs in the form they named. This is a packing list, not a statement that these documents are clinically sufficient. The facility decides sufficiency.
Ask which language they will read and whether they want a translation. Medical record translation describes that task. A translator does not interpret the medicine. Until a quote names a translator, the public site is not offering a booked linguist.
Keep one copy with the traveler, one with the companion, and one with a person who is not on the trip. Ask the facility how they accept files. Many will not open a link from an unknown address. Our privacy note explains that the first request form is not a chart upload.
Label files with the passport name and the date of the study. A CD from five years ago is not a substitute for the study they requested. Bring the viewer password if the disc is locked, written on paper, not only in a phone album.
What to write down
- The facility’s list, printed
- Imaging plus the report
- Generic drug names and doses
- Allergy list
- A spare copy outside the suitcase that goes to the hospital
Related coordination
These links leave the travel-guide article for the medical desk or for a sibling guide. They do not replace the primary sources below.
Sources and last review
Last reviewed 28 October 2026. Immigration rules, customs notices, hospital instructions, and insurance letters change. Read the primary source for your passport and your facility. Counsel, the facility, and any supplier have not signed this page.
Ways to sequence the preparation
These are preparation steps, not a clinical timetable and not a fixed tour departure.
Get their list
Time fit: As soon as they reply
Work from the hospital’s list, not from a generic internet pack.
- Preparing medical records
- Get their list
Why choose it: Work from the hospital’s list, not from a generic internet pack.
Make three copies
Time fit: The week you fly
Traveler, companion, and someone at home. Include the disc password on paper.
- Preparing medical records
- Make three copies
Why choose it: Traveler, companion, and someone at home. Include the disc password on paper.
Carry, don’t attach
Time fit: First contact with us
Tell us records exist. Send files only through the channel a person confirms.
- Preparing medical records
- Carry, don’t attach
Why choose it: Tell us records exist. Send files only through the channel a person confirms.
Ask the owner of the fact
Use the primary source and the facility before you treat this article as permission to travel or to receive care.
Related planning
Questions people ask
- No. The form asks you not to send full records in the first message. Wait for instructions.
- Only if the facility said so. Ask them before you pay for a translation of the wrong document.
- Do not send them to find out. The privacy note describes the limits of the public form. A future quote may name a different channel.
- Ask the imaging center for a format the hospital named. Do not assume a Chinese clinic PC runs every viewer.
Talk to the medical desk
The medical desk coordinates logistics after a facility has its own plan. It does not diagnose, quote a treatment, or decide entry.
